This is the public site of the Clerk of the Faculty at Lafayette College. It provides public information regarding the faculty governance.

Voting faculty may access more information at the Clerk’s Spaces site using their Lafayette credentials. For questions, email the Clerk of the Faculty at clerk@lafayette.edu.

Clerk of the Faculty public site on Spaces

Voting faculty may access the the Clerk of the Faculty Moodle Spaces site using their Lafayette credentials.

Access Clerk of the Faculty site on Spaces

Faculty Committee Rosters and Calendar

Elected Faculty Committee Rosters for the 2017-18 academic year

Calendar of Meeting dates for Elected Faculty Committees for the 2017-18 academic year, also in graphic form. These meeting dates are provided by the clerk to avoid conflicts for members of multiple committees. Provost appointed committees set their own meeting dates.

Faculty Meeting Information

Docket for Faculty Meetings for the 2017-18 academic year.

Who May Attend Faculty Meetings This document describes who is invited to Faculty Meetings, and who has voting privileges at those meetings, according to the Faculty Handbook.

Faculty Meeting Procedures is a document briefly describing the business procedures for faculty meetings. In general, Faculty meetings are conducted in accordance with Robert's Rules of Order, Newly Revised which is under copyright, however there is an online version of the earlier edition available. These rules are modified by the rules in section 5.3 of the Faculty Handbook.

Preferential Voting

Preferential Voting implements the procedure for determining the results of a faculty election per the rules laid out in the Faculty Handbook. As the algorithm is publicly available and no files or results are saved by the application, the application is available publicly to anyone who wishes to use it.

The application is available at https://preferentialvoting.lafayette.edu.

The form takes an input file in Comma Separated Value (csv) format. As these elections are commonly balloted through Qualtrics, the input field is labeled ‘Qualtrics Ballot File’, although any csv file formatted in the correct format will suffice.

The input fields labeled ‘Number of Header Rows’, ‘Number of Preceding Columns’, and ‘Number of Trailing Columns’ allow for some flexibility in the formatting of the input file. The ‘Number of Winners’ field controls how many winners will be returned by the application when it processes the ballot. In the case that the application cannot determine the correct number of winners (due to ties), all tied winners will be returned with an error message. In all cases, winners are displayed with information about which part of the algorithm produced them as a winner.

In general, the input file should be laid out such that each row contains a single voter’s ballot, with each column entry corresponding to their preference for that candidate represented by that column. The ‘Number of Header Rows’ field controls how many rows at the top of the file do not represent a voter ballot, but are instead column headers or other metadata. If the number of header rows is 2 or greater, the second row is used to try to parse out the names of the candidates. This is not strictly necessary, but is for convenience of interpreting results. Otherwise, the application simply numbers the candidates as they appear left to right in the columns.

The ‘Number of Preceding Columns’ and ‘Number of Trailing Columns’ fields allow for columns to contain metadata about the voters or other information that is not preference data, at the beginning and end of each row, respectively. Any information in these columns is completely ignored by the application.

All three of the input format controls default to the values that processed the example files that were provided at the time the application was built.

The Power of the Faculty

At the end of his service as Clerk of the Faculty, Prof. James Woolley wrote this reflection on the power held by the faculty in the shared governance structure of Lafayette College.

Contact the Clerk

Robert G Root
Clerk of the Faculty
209 Pardee Hall
(610) 330-5280
clerk@lafayette.edu